About Us

We are a dynamic and growing organization dedicated to providing high-quality services in the field of Social, Emotional, and Mental Health (SEMH). Our team is committed to creating a supportive and efficient work environment that enables us to deliver exceptional care to our clients. We are currently seeking a skilled and experienced Full-time Office Manager to join our team and help streamline our operations.

Job Overview

We are looking for a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have extensive experience in office management, particularly in the SEMH sector. This role requires a combination of administrative skills, people management, and a deep understanding of the unique challenges and requirements of SEMH services.

Key Responsibilities

• Office Administration:
  • Manage and optimize office operations, including maintenance of office equipment, supplies, and facilities
  • Develop and implement efficient filing systems, both physical and digital
  • Oversee the organization’s calendar and schedule appointments for senior management
  • Manage incoming and outgoing mail and correspondence
  • Prepare and distribute memos, letters, and other official documents
• Human Resources Support:
  • Assist with recruitment processes, including posting job ads, scheduling interviews, and onboarding new employees
  • Maintain employee records and ensure compliance with relevant regulations
  • Coordinate staff training and development initiatives
  • Support the implementation of HR policies and procedures
• Financial Management:
  • Assist with budget preparation and monitoring
  • Process invoices and manage accounts payable and receivable
  • Prepare financial reports and analyze expenditures
  • Liaise with external accountants and auditors as needed
• SEMH-Specific Duties:
  • Maintain confidentiality and security of sensitive client information
  • Coordinate with SEMH professionals to ensure smooth scheduling of client appointments
  • Manage and update client databases and records
  • Assist in the preparation of reports and documentation for regulatory compliance
  • Support the implementation of SEMH-specific policies and procedures
• Vendor and Stakeholder Management:
  • Manage relationships with suppliers, service providers, and other external stakeholders
  • Negotiate contracts and ensure value for money in procurement
  • Coordinate with partner organizations and agencies in the SEMH sector
• Technology and Systems Management:
  • Oversee the implementation and maintenance of office technology systems